Location: Mars Hill, NC

Job Overview:
We are seeking a highly organized, proactive, and detail-oriented Office Manager to oversee the day-to-day operations of our office, and support the team with various administrative and financial tasks. In this role, you will be responsible for overseeing administrative tasks, managing company bookkeeping, and assisting with other financial duties alongside our accountant to ensure smooth financial operations.

Key Responsibilities:

• Oversee daily office operations, ensuring efficient workflow and smooth office functionality.
• Maintain office policies and procedures, ensuring employees are aware and compliant.
• Manage office supplies, office equipment, and inventory, ensuring timely replenishment and cost-effective purchasing.
• Serve as the point of contact for accounts receivable and accounts payable.
• Support financial operations by managing and tracking day-to-day bookkeeping tasks such as:

1. Recording transactions and updating financial records (invoices, receipts, etc.).
2. Processing payments, expense reimbursements, and petty cash.
3. Assisting with monthly budget tracking and reconciling office expenses.
4. Coordinating with the accountant to ensure timely and accurate financial reporting.

• Prepare and issue purchase orders and ensure vendor invoices are processed in a timely manner.
• Handle phone calls, correspondence, and emails, ensuring timely responses and follow-up.
• Support the accountant by gathering necessary documentation and financial information, as needed for audits, tax filings, and reporting.
• Monitor office budgets, control costs, and flag any discrepancies or areas of concern.
• Assist in the preparation of financial and operational reports, presentations, and other business documentation.
• Plan and coordinate company events, meetings, and celebrations.
• Liaise with vendors and service providers to ensure smooth business operations.

Qualifications:

• Experience as an Office Manager, Administrative Assistant, or similar role.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Ability to handle sensitive information with confidentiality and professionalism.
• Strong problem-solving skills and the ability to work independently.
• Knowledge of basic accounting and budgeting principles.

Additional Requirements:

• Ability to work well in a fast-paced environment.
• Excellent interpersonal and leadership skills.
• High attention to detail and strong work ethic.

To Apply:
Please send your resume to sales@sparkrobotic.com